Meeting Notes

Untitled Meeting

Untitled Meeting

Untitled Meeting

Untitled Meeting

Untitled Meeting

Untitled Meeting

Untitled Meeting

Untitled Meeting

Untitled Meeting

Untitled Meeting

Untitled Meeting

Untitled Meeting

Untitled Meeting

Mar 10, 03:52 PM

- **Hurley Showroom Utilization:** Showroom will display product lines, emphasizing sustainability to align with client interests. - **Communication Strategies:** Use WhatsApp for client engagement due to limited email use; forward prior emails to maintain visibility. - **Sample Production Delays:** Communicate risks due to Chinese New Year and logistics issues affecting delivery timelines, like swatches stuck in Paris. - **Pricing Alerts:** Notify clients about potential polyester price increases within 10 days due to Middle East oil market fluctuations. - **Client Meeting Opportunity:** Host senior buyers to strengthen relationships and showcase offerings, emphasizing volume buy importance and sample issues. - **Production Sourcing Strategy:** Prioritize Bangladesh for initial runs with flexible MOQs, keeping India as an option for future expansion.

MEETING WITH GENTEX FOR SOP DISCUSSION.

- **Execution Lead Assigned:** Priya Chaturvedi will manage day-to-day operations for the Snitch account to improve coordination. - **Production Process Defined:** Samples sent via Arnavi will detail materials needed, simplifying bulk production and reducing delays. - **Quality Control Measures:** Gentex QC will inspect 100% of goods, with focus on shade consistency and measurements to ensure quality. - **Delivery Timeline Set:** Fixed delivery in 75 days includes 30 days for transport; timely tech packs are crucial for meeting deadlines. - **Tech Specs Consolidated:** Tech pack and spec sheet combined to ensure products align with brand requirements, aiding speedier approvals. - **Communication Protocols Established:** Email recap and open video calls agreed upon for clarity and effective project coordination.

MEETING ON INTIMATES

- **Skin Tone Range Strategy:** Focus on skin tones for bras and underwear, inspired by Skims' success with diverse shades. - **Sample Development:** Key styles include wireless and push-up bras, with color names such as Clay, Sand, and Coco. - **Planned Order Quantities:** Minimum 3,000 units per color, with targeted 6,000 total pieces per style to manage inventory effectively. - **Pricing Strategy:** Target FOB for bras at $6-$7, retail up to $19.99 for packs of five; underwear at about $1.50 FOB per piece. - **Fabric Specifications:** Primarily 80% nylon and 20% spandex for comfort and stretch, with quality checks planned with factories. - **Communication Plan:** Detailed emails reconfirming sizes and colors to factories; follow-up calls scheduled for progress checks on samples and pricing.

MARKETING CALL - WITH SUDHAKAR SIR

- **Canadian Market Strategy:** Delay engagement with Canadian clients until market conditions improve; cautious stance observed with key players. - **Presentation Customization:** Tailored presentations by product category are necessary to enhance customer engagement and target specific buyer interests. - **Pricing Challenges:** Aim for a factory FOB price of $3.50 for intimates; current prices exceed targets, impacting competitiveness. - **Market Exploration:** Planned in-person meetings with German clients and exploration of alternative factories in India to support market entry. - **Communication Improvements:** Emphasize early buyer profile communication to refine presentations and enhance workflow efficiency within the team. - **Brand Positioning:** Use TCW branding in Canada to strengthen market presence and improve customer recognition in competitive markets.

MW CP Review

Weekly Marketing Call

- **Spring Orders Progress:** 27 confirmed for spring 2024; strategic focus on fall 2026 and 2027 with existing customers. - **Lead Generation Gaps:** Challenges noted in kidswear and Korean segments; increased efforts needed to meet 2026 sales targets. - **Canadian Engagement Strategy:** Emails to top three priority brands sent, focusing on maximizing conversion with high-potential clients. - **Logistics Process Formalization:** DHL sub-account setup planned next week; clear billing agreements and local company setup discussed for improved operations. - **Product Presentation Follow-Ups:** Ongoing outreach to US contacts; coordination of sample management for upcoming shows to boost sales efforts. - **Website Maintenance Planning:** Seasonal updates tied to range development will enhance market presence and brand image; accountability stressed.

Weekly Marketing Call - Vision to Value

- **Sustainability Focus:** Team prioritizes recycled polyester and organic cotton within customer budgets for sustainable fabrics. - **Fabric Options:** Expanding offerings to include India cotton and bamboo while educating customers on sustainability trade-offs. - **Customer Engagement:** Awaiting feedback from US and Peru customers on fabric swatches; Zia streamlining communications with a contact list. - **Local UK Presence:** Discussed pros/cons of establishing a UK company; current focus on using existing contacts for logistics handling. - **Sales Trip Strategy:** Preparing for US and UK trips to build relationships with smaller customers and gather market insights. - **Next Steps:** Arnavi to finalize fabric portfolio by mid-month; Zia to share Canadian contacts next week, with follow-up in one week.

MW CP Review

- **Sustainability Tracker:** New tracker needed to report recycled and organic fabric for 2035 sustainability goals, focusing on volume, not cost. - **Cost Increase:** Acknowledged $0.13 rise in LS crew neck style; plan to absorb now to maintain $2,000 volume and avoid delays. - **Inspection Charge Dispute:** Confirmed incorrect inspection charges; proactive communication will prevent confusion with the client during meetings. - **Lab Dip Approval:** Urgent lab dip approval needed by Tuesday to avoid delays; team will follow up and notify the client. - **Client Engagement:** Flexible client visit planned for February; focus on store visits and product presentations to gather insights and feedback. - **Product Collateral:** Finalizing decks by next week; tailored content to enhance communication and support strategic business development efforts.

Call with Karsten Von

- **European Market Focus:** Targeted entry in Europe via local consultant, enhancing customer relationships and onboarding efficiency. - **Local Representation:** Consultant presence in Germany, Austria, Switzerland, Poland, and Spain provides access to major brands and clients. - **Product Alignment:** Focus on categories matching existing European demand for faster customer onboarding and credible references. - **Supply Chain Challenges:** Onboarding supply chain partners in Europe is complex; requires building trust amid competitor perceptions. - **Production Strategy:** Primary production in Bangladesh, with support from Vietnam and Cambodia for diverse market needs. - **Partnership Goal:** Exchange info to refine targeting; start small with customers for effective market penetration and risk management.

MW CP Review

- **Production Update:** Key styles progressing; short sleeves on track for pre-production, with long sleeves facing potential 2-3 week delays. - **Client Meeting Prep:** January meeting aims to secure more orders; current development has 40-50 styles for upsell potential. - **Pricing Strategy:** Price competitiveness emphasized; ongoing discussions to improve offers in response to client expectations. - **Communication Boost:** Improved communication enhances project alignment, managing expectations and transparency on delivery issues effectively. - **Risk Management:** Proactive risk management advised; waiting for fabric updates helps mitigate last-minute delivery surprises.

"Vision to Value " Weekly Marketing Call -

- **Customer Engagement Efforts:** Tailored presentations and fabric swatches ready for ADTN US customer to enhance business alignment and communication. - **Topito Presentation:** Company profile presentation due next Monday, facilitating introductions to a major Peru-based retailer. - **Website Launch Update:** New website launched but currently facing a 404 error; expected resolution by tomorrow morning. - **Customer Outreach Planning:** Developing a structured approach for new Canadian and Asian markets to formalize outreach and maintain clear documentation. - **Lingerie Costing Challenges:** Target price for bras set at $10.99; alternative factories in Bangladesh and China explored to meet cost goals. - **Strategic Market Positioning:** Focus on balancing quality and cost while targeting premium customers with competitive pricing strategies.

Call with Karsten

SS27 MWH Range Review

- **Product Development Update:** Athleisure collection for Mountain Warehouse features innovative fabrics, shapes targeting women's activewear for spring/summer 2027. - **Presentation Strategy:** Comprehensive product packs to be ready by late February, reflecting a mix of price tiers—70% lead, 20% mid, 10% high. - **Fabric Cost Focus:** New lighter Scuba fabric aims to reduce costs; previous offers were rejected for being $3-4 too high. - **Sales Approach:** Phased outreach strategy prioritizes Mountain Warehouse, with polished website and updated profiles to enhance buyer engagement. - **Broader Product Portfolio:** Emphasis on diversifying offerings like swim and kidswear; showcasing capability across multiple categories. - **Timeline Commitments:** Key meetings after February 13th set for final samples; ongoing progress reviews scheduled for two weeks post-meeting.

MW CP Review

- **Sampling Status:** All lab dips approved, samples ready for fitting sessions next Tuesday and Thursday, ensuring project timeline adherence. - **Critical Path Meetings:** Weekly or fortnightly in-person meetings will enhance communication and address issues promptly, improving oversight on progress. - **Vendor Coordination:** Critical Path forms are now sent by Wednesday or Thursday each week, supporting vendor planning and reducing last-minute risks. - **Team Participation:** A 9:30 meeting arranged with key members confirmed for decision-making, optimizing focus and accountability in discussions. - **Risk Management:** Chinese New Year identified as a risk; proactive scheduling and weekly meetings implemented to mitigate potential delays. - **Approval Strategy:** Early completion of approvals and samples reduces risks related to holiday downtime, enhancing timeline predictability and planning confidence.

MW CP Review

- **Fabric Approval Deadlines:** Fabric approvals must be finalized before January 20 to meet the February 10 mill closure and ensure on-time delivery. - **Hoodie and Crew Necks:** Need lab dip approvals by January 30 to avoid shipment delays; approval by February 14 is crucial. - **Customer Communication:** A follow-up meeting will be scheduled for the customer post-CNY, with a proposed agenda sent early next week. - **Color Naming Issues:** Inconsistent color names in the style book and purchase orders must be corrected to avoid confusion and production errors. - **Ready Stock Delivery:** January lattee order is fully packed; deliveries can be expedited if the customer requests, optimizing cash flow. - **Live Document Transparency:** A live critical path document will provide real-time updates to avoid miscommunication and enhance decision-making.

Arvin Call

- **Sales Focus for Arvin:** Arvin will concentrate on customer acquisition, aiming for at least $10 million turnover by year-end. - **Operational Structure Defined:** Team roles clarified; Arvin handles sales while Bangladesh team manages pricing and operational tasks. - **Performance Urgency:** Six-month deadline set to improve UK sales or face leadership changes; UK operation lacks new customers for two years. - **Financial Accountability:** No salary raises without increased business; low current volume jeopardizes Arvin's role and UK operation viability. - **Growth Beyond Mountain Warehouse:** Need to secure five additional customers to justify UK presence; larger retailers require local operations for entry. - **Travel Optimization Required:** Team travel to UK contingent on confirmed customer meetings; past trips criticized for lack of business outcomes.

catch - up

- **Team Morale Concerns:** Arvin's negative behavior is impacting morale and communication, causing team friction and operational risk. - **Fabric Sourcing for January Meeting:** Team is sourcing diverse fabrics for Mountain Warehouse, emphasizing clarity in pricing and product fit. - **Early Engagement Strategy:** Multiple meetings with Mountain Warehouse aimed to build trust and align on pricing and product strategy. - **Critical Timeline Coordination:** Clear timeline from Mountain Warehouse needed to manage production schedules, especially around major holidays. - **Website Improvements:** New company profile and website being refined for clearer messaging and authentic brand representation. - **Targeting New Customers:** Focused presentations will showcase commercial pieces and adapt products for broader retail appeal.

MW CP Review

- **Technical Issues Impacted Meeting:** Connection problems delayed participation, causing over 15 minutes of wait time, affecting discussion flow. - **Role Clarification Needed:** Confusion in team roles highlighted; Babu is for cost management, not merchandising, to enhance accountability. - **Proactive Performance Management:** Recent email to Bethany on performance dips signifies a focus on accountability and timely responses. - **Improving Communication Channels:** Exploring platforms like WhatsApp to ensure better connectivity and reduce delays in discussions. - **Flexible Meeting Management:** Waiting for reconnecting participants shows adaptability; suggested sending new invites for inclusivity. - **IT Support Outreach Critical:** Direct contact with IT essential to restore full participation and minimize future technical interruptions.

VTI BANK DETAIL CONFIRMATION

- **Payment Confirmation:** Bank details for Victory Time International Limited validated; account number 808-033-856 and SWIFT code approved. - **Vendor Onboarding:** Payment processing will be managed independently by the accounts team after details are validated. - **Seasonal Planning:** Autumn/winter 26 margin approved; team shifting focus to spring/summer 27 with strategy meetings planned for January. - **Organic Cotton Goals:** Committed to 100% organic cotton by 2030; using non-organic cotton for key autumn 26 styles due to rising costs. - **Supply Chain Awareness:** Acknowledged potential delays around Chinese New Year; no immediate catch-up call required for order management. - **Communication Clarity:** Streamlined roles and emails to enhance vendor communication and improve operational efficiency.

MW COSTING REVEIW

- **Pricing Strategies Finalized:** Non-organic target price is $7-$7.25; organic cotton ranges from $8.20 to $10.74. - **Cost-Saving Measures Ineffective:** Minor adjustments like removing ribbing did not significantly lower costs or affect quality. - **Low Order Quantities Challenges:** Clients testing products with smaller orders complicate pricing negotiations and relationships. - **Strengthening Organic Supply Chain:** Focus on improving organic cotton sourcing is vital for competitive pricing in upcoming seasons. - **Transparent Client Communication:** Ensuring accurate pricing info is crucial for maintaining trust and managing client expectations. - **Internal Coordination Improvement:** Live sharing tools and clear tech pack alignment enhance decision-making and pricing consistency.

MW COST REVEIW FOR ANIMAL JUDE AND SCUBA

- **Pricing Agreement:** Program starts at **$8** for organic cotton and regular polyester, avoiding delays in production. - **Written Documentation:** All pricing must be explicitly documented to ensure clarity and avoid misunderstandings; verbal agreements are not accepted. - **Next Steps:** Fabric costs and swatches are to be shared today, crucial for final pricing decisions and production planning. - **Cost Management:** Organic cotton is more expensive; consider non-organic options to balance sustainability and cost. - **Inspection Strategy:** Single inspection proposed to reduce costs from **35,000 taka** for each lot, enhancing efficiency. - **Timely Communication:** Coordinated discussions with stakeholders are needed soon to finalize pricing and maintain project momentum.

AW26 COSTING CALL - VTI

- **Cost Reduction Target:** Aim to cut costs to $7 for women's travel scuba styles, focusing on volume challenges. - **Revised Costing Urgency:** Updated costing needed by tomorrow for final margin sign-off on Tuesday to stay on track. - **Volume Scaling Approach:** Initial orders set at 1,000 units per style; potential for increases based on sales performance. - **Supplier Collaboration:** Emphasis on using accurate women's specs for costing to ensure better price accuracy and competitiveness. - **Sustainability Considerations:** Discussed cost differences between recycled and non-recycled yarn, targeting $7.50 for non-recycled options. - **Clear Communication:** Team committed to timely updates and shared specifications to align efforts and meet cost goals.

VTI- COSTING CALL

- **Cost Sign-off Priority:** Focus on finalizing costs for Vanta Latera and Momentum programs while meeting pricing targets. - **Fabric Cost Impact:** Weight increase to 240gsm raises hoodie costs by 30 cents; target price is $6.50. - **Women’s Hoodie Alignment:** Remove design features to reduce women’s hoodie cost, aiming for parity with men’s pricing. - **MOQ Constraints:** Expanding colors causes fabric surcharge; reducing colors is key to avoid increased costs for short sleeves. - **Pricing Adjustments:** Reviewed target prices; men’s and women’s recycled styles still slightly over target, more negotiation needed. - **Communication Commitments:** Pricing summaries will be provided for internal review within 20 minutes to aid decision-making.

Targeting New UK retailers

- **Pricing Review Delayed:** Immediate calls with Bethany postponed for thorough pricing review, avoiding rushed responses. - **Price Increase Explained:** AW26 costs rose due to fabric weight change; written clarification will articulate these differences. - **UK Market Strategy:** Target UK supermarkets and premium brands, focusing on product uniqueness rather than competing solely on price. - **Outreach Tactics:** Sending curated physical packages with samples to enhance engagement; emails alone yield low responses. - **Timeline Established:** Clear deadlines set for product finalization and outreach preparation, draft strategy to be completed by end of week. - **Competitive Landscape:** Aware of strong UK discount market; emphasis on product features and services to justify vendor switch.