Mission Control
Meeting Notes
VTI- COSTING CALL
Back to meetingsCost Sign-off Priority: Focus on finalizing costs for Vanta Latera and Momentum programs while meeting pricing targets. Fabric Cost Impact: Weight increase to 240gsm raises hoodie costs by 30 cents; target price is $6.50. Women’s Hoodie Alignment: Remove design features to reduce women’s hoodie cost, aiming for parity with men’s pricing. MOQ Constraints: Expanding colors causes fabric surcharge; reducing colors is key to avoid increased costs for short sleeves. Pricing Adjustments: Reviewed target prices; men’s and women’s recycled styles still slightly over target, more negotiation needed. Communication Commitments: Pricing summaries will be provided for internal review within 20 minutes to aid decision-making.
VTI- COSTING CALL
Wed, Nov 19, 2025, 8:30 AM33m
Participants (11)
bethany.adams@mountainwarehouse.comstephaniehayes@mac.comarvin.datwani@victorytime.onmicrosoft.comarnavi@victorytime.onmicrosoft.combabu@victorytime.onmicrosoft.comtowhidul.alam@victorytime.onmicrosoft.commehedi.santo@victorytime.onmicrosoft.commadhukarraj@victorytime.onmicrosoft.comlaura.thompson@mountainwarehouse.comlaura.brown@mountainwarehouse.comsam.westgate@mountainwarehouse.com
🎯 Action Items (7)
1
Provide finalized pricing breakdown for all seven styles, highlighting closed and pending items@Arnavi Raj
2
Compile revised pricing in Excel and share with Bethany Adams@Arnavi Raj and Babu
3
Review and finalize the women’s active hoodie pricing aligning it to men’s cost and communicate updates promptly@Arnavi Raj and Babu
4
Assist with pricing and MOQ challenges explanation, follow-up with mill and factory on color consolidation feasibility@Madhukar Raj
5
Discuss internally the possibility of consolidating men's and women's color palettes to meet fabric MOQ requirements and report back@Bethany Adams
6
Feed back costing updates and pricing proposals in upcoming meetings to seek sign-off or further direction@Bethany Adams
7
Calculate and confirm whether previous season costs can be held if color consolidation occurs, deliver updates within 20 minutes after meeting@Arnavi Raj and team
📋 Summary
📝 Full Transcript
Hey, sorry, I don't know if my, my camera doesn't seem to be working. Can you see me at all? No. Oh, I can't see any of you either. I don't know what's going on. One second. I'm just going to leave the call and then try again. No. Hi, stuff. How are you? Hey. Okay, I can't see. I can't see anyone else. Is that Santa? Are you on the camera? Santo? Yes. Hi, Steve. Hi. Yeah, sorry I couldn't see you. How are you? Good, thank you. You okay? Guys, I'm really not well. I'm just so sick. But it's okay. I think I've covered. Oh, dear. Yeah, it's all right. I'll be fine. So I, I believe Bethany, she had sent an email just now saying that she wants to close the van to lateral. T and Momentum programs will be the focus as they'll be signed off this week. They want to be prioritized but if we need time to work on the other programs. Arnav, you saw that email? Yes, Arvin, I saw that email. We are good to go on the Vanta Latera and Momentum. Obviously there are things we need to discuss with her and I hope that we're able to come to a consensus today. Okay. Hi, sorry I'm having to join on my phones. My laptop is refusing to work. How are you all? Good. Good, good. Thank you for joining the call so earlier. Appreciate that. I just want to kind of get some of the costs finalized off. We are sending our early orders or getting it signed off on Thursday. So I did just send an email today. It's specifically for kind of the Vanta Latero and Momentum. So if we can focus on those first and then if there's time we can talk about the other styles. But if not, we can either have another call or I can give you guys a bit more time to kind of work on the costing for things like the Khan and, and other styles. If we could start. Start with. Sorry, I think I need to let some more people in. Oh, there we go. If we could start with the Vanta program that would be great. Obviously I saw that there is an upcharge for the hoodie, so we paid 620, I believe for SS26. And I just wanted to kind of understand the increase of cost and whether it be worth what hold the current price. The Vanta program that we've costed for you here currently, the reason that the price is going up is because your. The current order with US is at 190gsm. But we sent you those new swatches of fabric and you asked us to increase the weight to 240gsm. So we've costed these prices based on 240gsm, not on 190gsm. So the current price is for the 190gsm. And then if it's 140, then it would be holding the price. We would not be able to hold the price if the GSM increases from 190 to 240. But if you continue with the same fabric in which we currently have the order in the 190GSM, then we would be able to hold the price. Yes. And sorry, can you just reconfirm. Did you say 220 is the increase of price? 240 GSM is what? The increases in the weight of the fabric. The increase in the price is around 30 cents because of the increase in the weight of the fabric. Yeah, yeah. And is the current recycled cost of the 670, is that the absolute best that you can do? That's your most kind of competitive price. 20 cents at all? Something like that. In 240 GSM. Right. You don't want it in the current 119. In the 240. Okay, we can see if. Babu, what do you think? If we can keep it at 240gsm, she wants it at recycled. But they want the cost to go down by 20 cents from 672. 650 in your bike. 20 cent. That means 650. Yes, very difficult. But. Let me see the. Let me see them. Let me see my notes. Where is. 20 cent across the board. Like all. All this went up or just. I mean, I would expect. Let me see the rest of my notes. The women's I want to kind of discuss separately because I feel like we need to do some restyling to reduce the cost in that one. But if we could. If we could. Yeah, agree. 20 cents definitely. For the hoodie, for the short sleeve. T shirt. It. And then maybe we could do 10 cents for the T shirt rather than the 20. Okay. And then again, I had the target price of 595 for the recycled. So that would be 15 cents for the long sleeve. Sorry. 15 cents for the long sleeve. And then I would just for reference as well, like to have your prices for the 190 GSM. So the lower GSM just for the T shirt, the long sleeve, and then the woman's hoodie as well. But the woman's hoodie, I think we definitely need to restyle and kind of essentially make it into. To align with the men's in terms of kind of costing and style. So removing the zips and the pocket and just keeping kind of. I liked the styling of it, but I think if we keep it with the, with the kind of the forward seams but the zips and pockets removed, I'm hoping then we can align it with the same kind of pricing as the men's. Yeah, we have worked on that option Also that woman's removing the zipper and which is coming. Give me a second. That one is. Yeah. We've been able to reduce substantially but not same as the men's. So it is coming. 875 for recycled and 845 for non recycled. After removing the zipper and the pocket. And how much. Sorry. For non recycled. 8 8, 45 45. Can I just understand why it is more expensive than the men's? Because at face value they're very similar with kind of the, the trims and the pockets removed. Sorry. I just want to understand why it's more expensive than the men's. I can, I can understand why the. Cost is higher than the men's. Yeah. With the zips and the pockets kind of removed. What, what can we do to make that price align so it's, it's at a similar cost to the men's? That's what we need to. To work towards because I, I won't be able to. To get that kind of signed off essentially. I just want to understand why there is that cost increase of. Change. Hold on a second. Let me compare that style again in front of you. Yeah. The thumb hole. If you remove the thumb hole and the, and the forward seam, the princess seam, we will be able to take, I mean cost them like similar to, to the men's. It won't be exactly same, but we can work on that also. Okay. So. And again is 875. Let me see. Sorry, I'm just trying to get up my mic sheets. Not having a good laptop day today. Having a good day. It's very cold. It's so cold today. Yeah. Right. Sorry, one second. Right. What. What could. If we removed the thumb hole, how much would that bring the cost down to? Because at the moment I don't. 875. It's just not going to be workable. So what you're saying is you need. To find a way. Yeah. You're saying you need the target price for the women's to match the men's. Correct. Yeah. To align with the. With the men's, essentially. And I really need, if possible, you know, for us to kind of to work on a better price for that, the heavier gsm. So I think if we can kind of discuss each style with maybe the cost prices that I discussed with you off. And then also if I can just get an overview of if we did hold the 190gsm weight, what those prices would be. Okay. Then it will reduce by that one. In myself for you and. Yeah, one second. Hi, Bethany, I'm Madhukar. Hi, nice to meet you. Same here. How are you? I'm good, thank you. How are you? Sorry, we are a little in pieces because we are not in our office. We are outside. We did a lot of work on it. So let's finish what I was trying what. Let's finish with what things which we have already closed. We are close by in the prices. Let's close those. And then we come back to where we are getting stuck that way out of. You know, so there are. There are seven styles that we are talking about. So out of seven, seven programs we're talking about so we can identify which we and which ones we have finished and then we'll come back to where we are stuck. So. Yeah. So the Riley program, the price is workable. So that's done. How are you pronounced correctly? Stand it standard. That's done. Yeah. Coming down to Momentum program, we came down to 825 and 720. Did you receive those prices from Babu? I haven't seen them this morning. No. So Babu, what is the price of men's and what is the price of women's? The revised one which we just gave, she has requested for 8. Correct in the recycled one. And we have come to 825 in the recycled one. Correct. Babu, correct me if I'm wrong. Correct, Correct. Correct. Yes. So we would request you without the hoodie enfolds the. In the full zip this thing. So that's for no herd and full zip in recycled quality. Yeah. Yes. So we can come down to 825. Okay. I think that should be. Might be workable. We are only 25 cents off from what you are looking for. Yeah. Okay. Coming down to woman's. Woman, you're looking for 675 in recycled. We were able to come down to 720. Okay, let me have a look. I will have Babu and Arnavi put this on a nicely on an Excel as well. So we can just do the discussion right now. Yeah, of course. And then we can. Yeah. So this closes. Riley, standard momentum program coming down to here, right? Yeah. Okay. Can we. You requested for in the half zip men's. You requested for non recycled 10 and recycle 1050. Actually, me and Babu fought a lot on this style today. And the best I could come up was on a non recycled 1055 and recycle 1095, which is significantly lower than what we quoted earlier. But this is where we are as of now. Okay. And for women's half zip, we've come down. We were able to come down to 1025. In non recycled and recycled, we came down to 1075, which is also quite significant from what we quoted earlier. Although not very close to. Almost close to what you're looking for though. Could you just Repeat those last two again? 1025 for non recycled and 1075 for recycled. Thank you. Then how do you pronounce it? Prairie. Prairie. We worked out to non recycled to 1070 and recycle to 1111. Okay, so 35 cents. Yeah. So that leaves Vanta program and. Yeah. Tarot program. Okay. Now you were asking the question why the prices in the lateral program has gone so high. Okay. Yeah. So now the current things that. Current what we are. Current program that we are doing right now, you know, we are doing about 21,000 pieces. Current program, we are currently. We are doing 21,000 pieces in four colors. Yeah. Okay. And the new requirement, current new order which you have given us, it's in four styles and seven colors. Yeah. Okay. Now. You see what is happening is that the mill has to make a minimum of 800 kgs per color. Okay. And. The doll, the upcharge which is coming or which a dollar upcharge is coming is mainly because of that. Because we won't be able to use the fabric. And the order is only 500 kg. Only 500 pieces in long sleeve. I understand that, you know, you're trying to launch the long sleeve and see how well it does. I understand the concept. I mean, I'm able. Looking at the quantity, I'm able to understand the concept that you that. So. What I can say is that. Let'S. We'll come to the long sleeves later. The short sleeves 1. If the. If the quantities are similar to what we are doing right now in a lesser number of colors, then we are. Right now we have the current. The production which is running is running only in four colors. Right. So we are able to cover our minimums. But moment you go from four colors to seven colors, then the mill is not able to meet its minimums. And that's where we are getting stuck. So if you can bring down the colors, have the long. Forget the long sleep price. We'll never be able to meet a long sleep price in 500 pieces. So we will do 500 pieces in whatever price you say as a, as a form of support to whatever. Okay. As a support to the program. Because I understand that for winters you're trying to see how does the long sleeve does. So let's just negotiate the price for short sleeve and long sleeve. Whatever you decide, we'll do, but don't hold us onto that price for the next season. We will just do it right now. So. Okay. And then we'll come. So the short sleeve prices, the dollar upcharge is only coming because of that MOQ problem. So if you are able, if you can reduce the colors so that we are able to meet our MOQs somewhere. I was trying to come up with a formula where we, we, we suggest you that, you know, we can suggest you how to go about. But then Arnabi said, you don't know what kind of colors they are looking for, which is. She's quite right. So I said, okay, then I'll just lay down the problem as is, you know. Okay, so long sleeves aside for the short sleeves, are you saying that the MOQ needs to. I'm sorry, I feel slightly unclear. Are you saying we need to consolidate colors or increase the mo. Consolidate the colors, yes. Reduce the number of colors. Currently we are only doing four colors. Two in men's, two in ladies. For the short sleeve, that's also what we're proposing to do. So we're proposing. The issue is the 8. The mill needs to dye 800 kgs per color as their MOQ. The 800 kgs translates to approximately 2, 500 pieces per color. So it can be men's, it can be women's, it can be long sleeve, it can be short sleeve. We've taken it as an average that we would need per color to meet the fabric minimum to do 2500 pieces. So if we can come, if we are able to split that across the four styles to manage 2500 pieces in each color, then we don't have the dollar upcharge on at the fabric level and the costs reduce. We are able to, we're able to meet your expectation. Expectations, basically. So are you saying to consolidate the colors, say across like the long sleeve and the short sleeve, so reduce the color. The. The volumes are fine, but we just need to reduce the number of color. Options, volumes are also low. Volume is also low. But we understand it's. You. This, this is a winter program, right? Yeah, this is. This is for autumn winter, right? So autumn winter, I doubt that you will be able to sell so many short sleeves. So I don't. I mean, I really don't know what to say. I would prefer to. To have something around. Around the 20, 000 pieces that we are doing right now. But I understand that. But this is kind of. But I also understand that since it's. It's for autumn winter, you might not have so much quantity in short sleeves. So we'll just try to, you know, manage whatever the best we can at. But making it in across seven colors, it's going to be very expensive. Okay, so just to be clear, the only kind of solution is going to be sharing the long sleeve colors essentially amongst the short sleeve colors. The ideal suggestion would be to have similar colors across men's ladies, long sleeves and short sleeves. That would really make us meet the MOQ. But because there's only 500 pieces in long sleeves, it's not a huge quantity. You know, it's. It's not a huge quantity. Sharing colors across men's and ladies would be an ideal solution. And long sleeve is. I mean, I can't give you a cost for it. It's a. It's. It's whatever you decide. I'll be honest with you. I, like, I will have to get this kind of signed off. And it does feel. I'm not confident that that will come kind of happen. In terms of our planned color balance, we have very different color palettes for men's and women's. I understand that. I have my kind of previous supplier who took. You took this program from, who is able to meet these volumes and these color balances. So I can, I can discuss this, but I don't know how workable that solution realistically is. But if that is just if that is all you can do, obviously I can feed that back. But ideally, we don't want everything being the same color. We've kind of planned a color balance, you know, I'm sure. Can you have the same. Can you have the same colors between short sleeve and long sleeve? I can discuss that. I can't confirm whether we'll be able to do that. That's definitely an option. You know, I understand that It's a tough MOQ. It is very low at those 500. So if that's a solution, then I can definitely propose that. But I can't guarantee it on this call. I understand that. Yeah. So you tell us what is the best you can do. And based on the information you give us, we will have a chat with the mill and the factory and figure out how to meet your expectation, what you're saying, what you want, what you're looking for. In terms of, in terms of costing. Then I also kind of need that finalized essentially in this call. Obviously, if we did go along with this proposal of consolidating colors, do you think that you are able to hold the, you know, the previous season cost? Certainly for the short sleeve will be an expectation. But then kind of my target costs for the long. I can, I can check on that. And I'll have to do some calculations after the call. You need to give me 15, 20 minutes. I will do the calculation and put it on the mail along with other prices. Okay. I'll have to make a call to the mill and I'll have to make a call to the factory. Of course. That's fine. If you can. Yeah, if you can update me after this call kind of this morning, that would be great. And I can. Yes. You know, I've got a meeting shortly, so I can feed back this information and then hopefully I can come to you with more of an idea of what we can do. I'm just a bit conscious of time. So could we loop back around to the Vanta and just try and get that one finalized? So Vanta, as I said in Vanta, we are doing currently Long city, right? Yes, we're doing the men's. Men's. So Vanta prices remains the same. If we switch back to 190gsm. Yeah. Upcharge is mainly because. Because the fabric GSM has changed from 190gsm to 240gsm. That's the upcharge. I missed out on doing the long sleeve T shirt and active hoodie pricing that Babu, please. I think the question which you're asking here is that if we switch to 190gsm, what would be the price here? Correct. Yeah. I also would like to just kind of free loop background to the recycled heavier weight 240gsm cost. So if we could agree to 650 for recycled for the Vanta hoodie, for the 240gsm, then only 10 cent will. Be upchurch for changing the, for changing the fabric weight. So it's, it's too low for. It's true for tgs. Actually, actually the upcharge is much. Is much more than what. What we have Told you. You know, but if, if we can stick with 30 cents or 25 cents or if you, if you really want 240 GSM, I would request you to give us at least 25 to 30 cents so that we can, you know, keep it at the same level. What, what are you saying? Your best price is for 240tsm and the recycled cost. What is best price bubble. What did it come to? 670. So you can, you wanted to reduce 5cent. Like it's going to be 665 for the recycled version and for the non recycled is going to be 645. Okay, thank you, I appreciate that. And then kind of in line with that, what can we expect for the T shirt? T shirt you said is okay, but long sleeve T shirt, you wanted us to reduce further by 10 cents, right? Yeah, on the, on the hoodie. So I can, I've got a bit. And long sleeve T shirt, we want to honor you by the 10 cents. Okay, so we're agreeing $6. Which leaves only the Vanta woman's active hoodie. Activate. Yeah, that you give me 15 minutes after this call. What is the price target you're looking for? At the moment I ideally need it to align with kind of the men's costing. Obviously I would expect a women's style to be a bit less than the men's. So where we're adding kind of the hump, the thumb hole, we could hold the same price as the men's. So that would be 665 for the recycled. I don't know but somehow I missed to review this cost. Just give me about after this call, give me 20 minutes. I will see what is the best that can be done here. Okay, so I, I have a meeting about costing now. So if I can head off and then you could update me in about 20 minutes. So then I can kind of feed that back during my meeting. That would be amazing. These two styles. We will update you in 20 minutes. Okay, perfect. Again, I really appreciate your help and I know it's, it's tough and like the moqs weren't as kind of expected for the lateros, but I hope this can be positive and we can kind of keep this with you guys. So I appreciate it all. Thank you. Let's hope so. We'll try our best. Okay, well, I look forward to your update shortly. Thank you everyone. Thank you. You have a great day. You too. Bye. Cheers. Bye Bye. It.