AR
Arnavi Ops

Mission Control

Meeting Notes

Weekly Marketing Call

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Weekly Marketing Call

Thu, Feb 5, 2026, 5:00 AM41m

Participants (7)

madhukarraj@victorytime.onmicrosoft.comarnavi@victorytime.onmicrosoft.comsudhakar.raj@victorytime.onmicrosoft.comzia.sarker@tcwbd.commohit@victorytime.onmicrosoft.compriyanka@victorytime.onmicrosoft.comasheshwar.jha@victorytime.onmicrosoft.com

🎯 Action Items (16)

1
Review and update Excel with missing discussion points for better tracking@Madhukar Raj
2
Ensure CC on email communications with US customers to monitor follow-up@Madhukar Raj
3
Define clear financial agreements for DHL sub-account and warehouse space payment terms@Madhukar Raj
4
Push delegation and follow-up accountability for website updates@Madhukar Raj
5
Share live Excel file for review during meeting@Asheshwar Jha
6
Carry and collect product samples in Delhi on Saturday@Asheshwar Jha
7
Contact Arnavi and coordinate for DHL account updates@Asheshwar Jha
8
Follow up with Canadian men's business customers and existing accounts on fall business@Asheshwar Jha
9
Gather details on local company setup process and liaise with lawyer@Asheshwar Jha
10
Continue presentations and follow-up with UK and US clients for sampling and interest confirmation@Asheshwar Jha
11
Coordinate reconnects and follow-ups with customers as necessary@Asheshwar Jha
12
Arrange DHL sub-account setup and formalize payment and warehouse terms with Mr. Karthik@Arnavi Raj
13
Document process for ongoing website updates and seasonal content uploads@Arnavi Raj
14
Ensure briefing and procurement of intimate and laundry samples as per New York client requirements@Arnavi Raj
15
Send follow-up emails to Canadian and US customers and report received responses@Zia Sarker
16
Keep the team updated and include design team in communications@Zia Sarker
📋 Summary
  • Spring Orders Progress: 27 confirmed for spring 2024; strategic focus on fall 2026 and 2027 with existing customers.
  • Lead Generation Gaps: Challenges noted in kidswear and Korean segments; increased efforts needed to meet 2026 sales targets.
  • Canadian Engagement Strategy: Emails to top three priority brands sent, focusing on maximizing conversion with high-potential clients.
  • Logistics Process Formalization: DHL sub-account setup planned next week; clear billing agreements and local company setup discussed for improved operations.
  • Product Presentation Follow-Ups: Ongoing outreach to US contacts; coordination of sample management for upcoming shows to boost sales efforts.
  • Website Maintenance Planning: Seasonal updates tied to range development will enhance market presence and brand image; accountability stressed.
  • 📝 Full Transcript
    Okay guys. Are we waiting for somebody? Sudhakar sir has to join you. Me and Ma is here because his team is not working. So we are together. Arnavi is also not here. I think not take is not there. Okay. Ashish, can you share the Excel and live wherever you're maintaining it? Live. When I had said excel Mr. Sudhakar. And told him that there is a meeting which is supposed to happen. I. I dropped him a message. Sir, I. I didn't call him but I just dropped. And I dropped him a message. What? I know even he went to sleep a couple of hours back then might be. Can we reconnect it later when you. Let's review what we have to review and then give him what we discussed. If he wants to review again then we'll review again. Let's put put on the Excel on the live. This second. I hope this is the file. Continue. Yes sir. Device to get access. Something went wrong. I can see that. What is wrong with it? Oh Excel. You can see. Okay. Are you sharing it? Yeah. You have to see it in the teams pr. Have you logged in from the victory account? Right? I am. I am laptop. Let me go to Ashi's desk. Oh no. Shiva. Okay. Where are we now? So we have Canadian customer. We have hdtn. We have Karsten. I checked with few brands spelling the ticker. My word is enough. What Witness justice is blind. Ganging up. I see. Website close. Correct? Yes sir. Send an induction mail along with the looking for appointment. If he's available next week while design team. Okay. Okay. I carry the samples. In Delhi tomorrow. I'm sitting in the office on Saturday. I'll collect. What happened on the DHL account. Where is Arnavi? She is not there, sir. Can you call her? Hello. Hi. Good morning. There was call. So will you join? Okay, sir. John k. Arrangement business. Okay. The first arranger agenda was to arrange men's business and first arrange fall business. So arrange fall business. We are in spring. Correct. Spring orders confirm 27 spring. Yes sir. Is going on a spring with. So what are we doing about the fall business? Yoga. You fall 26o fall 27o 27. 27. That was what Zia was aiming for. We cannot arrange fall business. Right. June, july, fall 27. A spider existing. Approach Approach existing customers. So our existing. Our existing customers. Are. One step. One step up. This was supposed to be Canadian men's men's business. Not itching men's business any which way. No. Existing customers. Men's business. Jackets. Shirt jackets. Okay. I don't know If I'm wrong but. Discussion was existing fall pick or if Mr. G can connect some Canadian customer. Okay, Any existing oh any. We'll come back to this next spring 28 business men's business whom the approach has to be what and this has to be finalized then what else is there? Canadian customer Mr. Zia was already the list of customers list priority bands top three Canada US Share list of high probability customer Topic type Topic type is not Canadian Is Peru correct? Yes yes correct. Central America. Yeah. So this will go People already sent. The email but is still waiting for their feedback. The US customer they respond back today. What is the US customer telling? They received our fabric swatch and they are happy to see the quality and everything. So they let us know which one on their selection and to move forward with the sampling. Design involved in this. And get us onto the CC so that we are aware and we can follow. We we can fix and we can do a follow up scenario on this. We'll do that. Great. Open. When Carsten is closed for now. Kids where Moitzad where are we going with this? Kids where? I don't have any leads currently I don't have any leads whatsoever. I've asked a few people but let. Me see in this week. I'll probably talk to some more people over the weekend. Okay. 26 still looking for leads for this. Okay then Korean customer where are we? Okay, waiting to hear from. Sources. How do you spell it? Yeah. Product presentation of shirts bottom denim performance. Is clear. Native youth sir. Native Youth uk based brand. Continuous upgraded process. Where are we on the dhl fedex hub account and workflow? Yes, the conversation I had with Mr. Karthik was so we've already DHL'd our samples to his address. Yesterday he indicated that he is available next week and that setting up a sub account it's very easy to talk about the financial aspect of it. He said when you are here we'll go over it. He's available on Monday or Tuesday, but it's looking like Monday. He also said as for the discussion that we had had when we were last in London, he has some agents, licensee people that he wants us to meet. I said that's great, that's fine. We're there the whole week and we will have the product with us. So when I am there, I will formalize the payment aspect of the DHL sub account and whatever space we potentially rent from him to store our samples there. To basically use his warehouse services. Financial. Setting of sub account. Financial setting of sub account and where Warehouse space, financial. Setting. I know we please make a situation where we are. It doesn't pile up and it is settled in in somewhere in good faith later on. What's kind of situation? So if you're supposed to pay, it should be a monthly or quarterly or 6 monthly payment or a weekly payment, whichever it is. Yeah, but yeah, it should not be a situation where we will see what. Happens six months or one year. No, I agree. That's right. So the samples that we'. Sent. We have sent them. So we paid and sent them. And now anything beyond whether we pay them or not is the latest story. But what is the understanding should be clearly defined on black and white paper. And that's. This is what. That's. So this. This lot of samples has not gone in their sub account. We have independently sent to them. Because he has also been at a trade show. He's been at trade shows for the last two weeks. So he said when you come we'll sit down, we'll discuss it properly. I'll set up the sub account for you and then we can talk about a billing system or whatever. I said okay, that sounds great. Okay. Local company. I think we don't need it right now. But I would need the process to be finalized for this. What is the process. To set up a local company? Correct. So how do we go about that? I mean I feel like the best way to go about it is to speak to a lawyer. No. What's up? Yeah, he came back. When I'm there, I'll. I'll figure it out. Okay. I'll get you. I'll get the details. Okay. Already initiated. Need to show share product. Uk. Sorry. Us. Okay. Presentation has gone to them. To him to them. So. Done. Sir Merit. My part is done. I'm just on a following up. So I'm trying to get some presentation. As well and revert back on interest and how to proceed. Same Right. Also I have sent just introductory. Yes, sent to Matin. Also I'm posting them. Maybe we'll ask for next time just give an appointment. That's okay. Take care. Bye. Website is closed. Is there anything to be done in website? That would be a constant process. Okay. Can that constant process be documented. Uploaded the pictures and trend. Hello. Yeah. We can document it so as though that every season you can put that we will update at after the range development for each season. What is the procedure for updation of the updation of the site. Need the SAP to be finalized with timeline. I know what you have under. I mean no. Okay. I'M aware. I would, I would prefer this to be delegated somewhere and followed up from outside so that we have an. What. Do you call. Accountability? I don't know. Yeah, we have a follow up situation on this. Okay. Anything else that I'm forgotting? Anybody else you guys want to pitch in or something? He said some other customer he will connect. I mean it's early in the vision. He has all the introductory and everything. He has everything. So whenever he is comfortable and he's spoken to people, he can no problem. I, I, I think that's it. Right. Whenever wants to recon, reconnect or something, we can. Okay. All right. Bye. Bye. Yeah, I'm updating, I'm updating the Excel as per what points I feel that are not there so that we know we can next time we can do something about it. Okay. Yeah. What is the name of that customer? Your US customer? A D T N letter A letter D. Letter T letter N. Oh. Fabric collection has gone shared and closed, right? Yes. Yes. It. For office session. Sa. It. Strike on port. History. You guys can go ahead and do whatever. Usque prizes are at par with the Bangladesh prizes. So she's reworking. I had a word with her yesterday. She asked Kikya targets after post lunch. I'll touch base with her. Challenges. The the look of that particular product is different from what is there. No problem. It's a discuss. Kara china. Abe. You need to sign in again. Gargi was briefed before she left on the kind of samples that she needs to pick up for in New York by Mohitra and by Pranka. We're talking about the intimate samples, correct? Did you buy intimate samples? Right. Laundry samples? Yeah, that, those. If those are the samples we're talking about, then she was brief before she left on what she needs to buy. Recorded. Okay. Follow up. Functional. Like this. Hello. Hello.