AR
Arnavi Ops

Mission Control

Meeting Notes

MEETING WITH GENTEX FOR SOP DISCUSSION.

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MEETING WITH GENTEX FOR SOP DISCUSSION.

Fri, Mar 6, 2026, 9:30 AM29m

Participants (10)

babu@victorytime.onmicrosoft.comkaran@gentexglobal.comtowhidul.alam@victorytime.onmicrosoft.comarnavi@victorytime.onmicrosoft.commohit@victorytime.onmicrosoft.commehedi.santo@victorytime.onmicrosoft.comiqbal.hossain@tcwbd.comsujon@victorytime.onmicrosoft.commadhukarraj@victorytime.onmicrosoft.compatrick@victorytime.onmicrosoft.com

🎯 Action Items (13)

1
Send detailed email outlining shipment testing requirements and commercial contract specifics@Karan Mehra
2
Follow up with management and arrange pricing discussion on Monday@Karan Mehra
3
Coordinate with Priya for technical and production clarifications and ensure indirect communication channels are open for support@Karan Mehra
4
Obtain approval and supply RFID tags and taffeta materials to the factory@Karan Mehra
5
Confirm and share approved trim cards and sample packages with factory and Indian team@Priya Chaturvedi
6
Compile and send group-wise bulk fabric list within 10-15 days with trim card details@Priya Chaturvedi
7
Provide feedback and reports on FPT strength test failure from brand and share for problem-solving@Priya Chaturvedi
8
Recap meeting points and next steps in a comprehensive email communication@Priya Chaturvedi
9
Coordinate sample receipt and verify pattern and construction details with the technical team@Shafiul Islam
10
Clarify inspection procedures and forwarding commercial requirements to Karan for contract processing@Shafiul Islam
11
Track delivery scheduling based on TNF provision and freight timeline agreement@Shafiul Islam
12
Oversee overall execution and ensure that the first-week April timeline for samples and approvals is met@Patrick
13
Support discussion on commercials and contract conditions@Patrick
📋 Summary
  • Execution Lead Assigned: Priya Chaturvedi will manage day-to-day operations for the Snitch account to improve coordination.
  • Production Process Defined: Samples sent via Arnavi will detail materials needed, simplifying bulk production and reducing delays.
  • Quality Control Measures: Gentex QC will inspect 100% of goods, with focus on shade consistency and measurements to ensure quality.
  • Delivery Timeline Set: Fixed delivery in 75 days includes 30 days for transport; timely tech packs are crucial for meeting deadlines.
  • Tech Specs Consolidated: Tech pack and spec sheet combined to ensure products align with brand requirements, aiding speedier approvals.
  • Communication Protocols Established: Email recap and open video calls agreed upon for clarity and effective project coordination.
  • 📝 Full Transcript
    But sa. Hi priya. Hello. Hi Shai. Hello. Everybody here or we are waiting for somebody to come. Then can talk. Hello. Hello. Hello. Hi. Can you. Can you all hear us? Yeah, we can hear you. Tanji. Yes. Now I think you can see you as well. Hi sir. I'm sorry, I'm not in office. I'm not in office. I will not be having access to the camera. Priya. I wish. I wish. Priya, are you there? Yes, sir. Okay. I think guys, so basically the Priya is the one who will handle the execution on the Snitch account. Okay. So the agenda. The agenda of the the call is as we mentioned on the email is to understand basic processes. Because like we discussed in Dhaka, we don't want any approvals. Which I totally agree to. The last time with the Indian business. I briefed my team also with the Indian business approvals and all this was a challenge. So we don't want this to happen this time. Because yeah. The snitch account is also works on a lot of SOPs. So who is from your end who will be coordinating with Priya going forward on day to day and overall so that we have a reporting line to escalate if at all situation comes up or is there. I think somebody named Patrick was mentioned on the email. So Patrick will oversee it. Patrick. It's all the business. Patrick's the senior. Basically we'll put it in a factory where we have the control. Patrick will oversee the execution part of it. But the day to day and all will be. Tahit and his team is here? Yeah, he's with me. Yes, sir. Very. One important question is Shafik Islam Babu. I'm just for clarity. Perfect. So Priya, basically what we want from your end is to understand basic gist. Don't drag it. Because first of all apnea sample. What have we sent through Arnavi? What? What. What package will they have? What? All things are needed from their side before they can cut the goods. I said it's a basic process. Nothing fancy. It's just a. In the introductory call for that. Because this is a trial order. We are working on bigger projects for Snitch with victory time. That is why we are having this. So Priya. Yes, sir. Have. Have we sent all the details to them on the email mail. Okay. Sample along with the file approved trim card. All details breakdown, quantity, hair concert color, hair and concept code. Okay. Or. Style only for reference. Clearly. Okay. It's already in Aravi's luggage. We've returned it. We've sent it to her. What is needed from their side? Priya? Bulk fabric. Right, Bulk fabric. Basically the factory is capable enough segregating it. That process we don't need to do for them. That is why I'm on call. So that I can bridge this gap between the Indian factory and victory time. How many groups are there? You can group it at your end. Send it to us. Okay. Even if it's polyester green color I can understand. Black is again easier. Before you cut, you need to make a list of things. Which you can send it by next hand. Carry in next 10, 15 days. If I'm in 10 days. If not wrong. So send it along with that trim card. We need a trim card developed from your end in Bangladesh. And send to us basic trims. We were discussing that brand. Usually brand goes for the embossed rivet and button this. They will not use it regular. Of the same size. Have we sent the trim card to them? Yes sir. Approved. In both colors for both styles. Including the trims which you will develop it there a trim card against what we have sent you. And send us one sample each style, each color in base size. We just need that for cutting internal review, overseas shipment. That SOP will handle. You do not need to send us a full range size set size set up internal review, technical sharing, feedback share garden PP sample approved. Or go for bulk cutting. Because on the fabric front, right. First week April. So before that last working day we send you all the people. Okay. Because better. So that kind that that days we will get all approval. Can you Babu here Can you send us a TN name? Okay. While after the PP is cut, when you are what size your PP will be there will tell you after your bulk. When the bulk is started. You need to send us certain things from the shipment. Apart from the top which is your testing samples. That rather than putting on call. It's better we write that to you. But just make a new note of it. Since it's an online come offline brand. You need to send a shoot samples. Also all the GPT and shoot samples will be billed to us. But yes, before your emphasize Karam. They will not pick the goods for F.5 until and unless these are sent to them. Testing standards. Okay, sir. That between the management we will discuss but testing. Sir. FPT strength may fail. Okay. And has the brand reverted on it? Sir, yesterday. Yesterday night choir. Okay. Or let us talk to them. We'll make a report. Okay. See a lot of times. But again if it's commercially approval, they will approve it. Until unless or they will tell you to add a seam or two. But we will. We will solve it. Don't worry. But up report share. We need to see. Okay sir. And GPT brand requirement requirement. So what you can do is you can club these. Last time we did our winter wear shipment, the factory had clubbed it. So that becomes cost effective. This we can decide once the bulk is in making. Like in Azo test is a mandatory custom compliance. Okay. That we will look into it. Okay. What doubts you had? I remember you messaging us. But what. What is there from our side which you need clarity on. Inspection. We third party agent like is there any. Inspection or warehouse audit Oyga third party. But that you don't have to factor any commercial or cost to for that. Usually the brand QA will not travel for such a small quantity. Last time we we had done all of these goods will be inspected in warehouse audit. Third party since it's a smaller quantity. And if we are confident then they will do a proper final inspection in their own warehouse. Your voice is breaking. Hello. Can you hear me? Yeah, now can hear. 22nd did not hear much. I'm saying these goods Gentex QC will do the FI. And these goods will be reinspected in their warehouse. Because the brand QA will not travel QAB inspection. Then also warehouse audit happens for 10%. So what I'm trying to tell you is they are a little cocky when it comes to warehouse inspections. So please be careful and mindful. Especially on shades. Shades measurement is very tight with them. You're still breaking. What we understood is buyer QC is not coming. Magentex QC will be doing the inspection and in warehouse there will be another inspection. And that possibility is 10 to 15% if the inspection is done in here. That's what we understood. Probability of inspection is 100%. Warehouse audit will happen 100% quantity. Thus percent 50%. That will depend on the FI. But warehouse audit for shared and especially for measurements. So don't I know that you guys are factory. But. We can solve the issues then and there if at all arises. Okay. So after getting that email, we'll. We'll. We'll. I think everything will be clarified. That was the testing standard and all. Okay. Correct that we will send. What is the commercial? Our main point was commercial. Now Mozara is there. What? What do you need from us? Should we raise a sales contract where the factory will be able to open back to back or how. How will it happen that you need to tell us? There's no back to back now. But the fabric. On the close prices. I think that we can do on Monday. Correct. Last time I think this the same factory. That's not a commercial. I'll tell you what needs to be done commercial. We will help at that time. Don't worry about it. Right. Base pattern at least pp sample, clear sample. So that at least our pps can be sealed by the time you are shut for india. Or along with the tech pack base size 32 may pps banadij. Spec sheet comments. That's why we you're sending that sample now. So after receiving that sample we can check with the pattern we made here. Because the also tech is clear. But construction details sample will be no problem. So Babu, just for. Just to recap there is a spec sheet this can each. Those are for constructional purposes. Tech pack is for design. You need to follow both and combining them make a PP sample. Do you understand? Please call us. Get us on video call. Don't hesitate. That is why I'm getting Priya also on call. She handles the account inside out. If she there's any technical issue also she will connect you to the right people. And she will be your go to person other brand. Sample sample room. Important point. I know how Bangladesh is. Sample sample room constructional friendly suggestion. Practical implication here. Please raise out to us and incorporate. Then we will tell you whether to incorporate in PP or not. Okay? Okay. We'll do that. And is that the quantity mentioned on that email is 3000-360-6000 pieces. Is that right? Because one style was like 300 pieces. I think that that was a typo. 300 pieces we can't get made. 3000 Mozar will kill me. Okay. Yes. It's 1500 pieces per color, Right? Okay. Anything else from. Anything from prices on Monday. Because prices you will discuss on Monday, right? I. I saw the spec is a bit bigger. I mean based on the spec Yui is getting higher. We will work on that also. And pricing you're working on that. Is there any required fixed delivery customer given or 100. There is a fixed delivery. We have already taken the PO at 75 days. Now I need to minus your 30 days of freight. So it is. It depends on you how fast you can convert this order. Because if it comes by road then there is no problem till the time if road border opens. We have already had the discussion. So I've already updated the buyer that this will come by road. So. But you need to give us a TNF first before we even get into the delivery issue. Because I know the secret will take A lot of time. Yes. If you see the shots. If you. When you see the shots, you'll understand it is cargo. If the cargo is slightly complicated, the the shots is actually one of the most simplest either and it's very. Patch pocket with Velcro closer. Please read example. You were actually hopeful. But anyway fundamental sample spec sheet and comments and tech packages. You know, you have the fabric timelines, trim cards. One thing we need to send you is RFID tags, right Priya? Yes, sir. RFID along with the taffeta. Sir, RFID and taffeta comes from the brand. So we will send you those. Exactly. And the meshes. Mesh is this right? The Stockholm. Okay? Correct. We will try to get it. We will get it approved. Don't worry. That is rfid tags. Barcode. Kind of barcode or. Do you have any visual of that? Tafeta where to use. Attachment reference. If you want. It's a 15 day production for you guys. The kind of styles and the kind of quantities you do. It's simpler. Don't worry. I want this to be recapped on email, please. Okay, sir, commercial thing Monday. We will have a discussion with the. The management. I'll speak to Mo sir. Is he around? He was. All right. Okay, thank you. Thanks guys. Bye. Bye. Bye. Thank you. Bye bye. Bye.